Introduction

In this technological scenario, everybody is connected with Internet. Nowadays, all the works in schools, colleges, offices (medical, business and so on) and other workplaces are done very fast. If we think about it briefly then at one point we will think that e-mails are also play a crucial role in that fast process of work and progress of the world. We can saw a circle of e-mails in daily life. For example, request e-mail, conformation e-mail, answer e-mail, and many more.

 In this blog, we will talk about good e-mails and bad e-mails. When we will read all of these points, then we can understand that an e-mail should be always formatted to give a professional look to it. First of all, subject line is most important; from this a receiver can know what the e-mail is about. Second, make one point for each e-mail; it will not be costly for you. But if you will send a letter with all points it will be costly for you. Third, specify the response you want through a phone call or reply back through e-mail. Make sure you leave your name and contact information. Fourth, internal mail does not be overlook and informal. You are in a business setting, so you should be formal about it. So, these kinds of things should be kept in mind when writing an e-mail.

Some facts of e-mail writting

There is a discussion that tells us what things can make an e-mail good or bad

Things that make an e-mail bad or improper

Ø  Large attachments can make an e-mail unimpressive

Ø  Use of CAPITALS

Ø  Use of chain letters, virus warnings, or junk mail

Ø  Send e-mail with permission

Ø  Reply an e-mail when you are angry

Bad E-mail example:

You can take an example of subject line in an e-mail.

Subject: Meeting

Hi John,

I just want to remind you about the meeting that we scheduled for next week. Let me know if you have any question!

Best Wishes,

Chris

You can see in this example that there is an improper subject line. A person cannot know which type of meeting it is. It can be about reschedule meeting, cancelling meeting, schedule a meeting, and reminder for a meeting. In this example, there is no best greeting. A receiver cannot know about which next week the sender is talking about. There is no contact information also. So, it is not a good e-mail.

You can see this video also for a bad e-mail.

Steps that can be make an e-mail good and proper:

There is variety of ways to improve your skills for writing a good and proper e-mail. These steps can help you to improve yourself and look more professional at your workplace. To compose a perfect e-mail follows some of these steps:

Ø  One topic per every e-mail

Ø  Summarize the message

Ø  Be precise

Ø  Leave out unnecessary words

Ø  Include your contact information if you need a response

Ø  Make a positive impression

Ø  Use proper grammar and tone

Ø  Use spell check

Ø  Proof read your e-mail when you complete your e-mail

After following these steps your e-mail will be a good e-mail. It will looks like a professional e-mail. These ways of doing work can increase reputation of an organisation.

BLOG QUESTION
Which thing is most important to get a response back for an e-mail?
Answer: The most important thing that we should kept in mind when we want to response back from receiver is contact information. Always remember to write a contact number or e-mail ID address.
So, the receiver will not get the trouble and give you response fast.