Some facts of e-mail writting

There is a discussion that tells us what things can make an e-mail good or bad

Things that make an e-mail bad or improper

Ø  Large attachments can make an e-mail unimpressive

Ø  Use of CAPITALS

Ø  Use of chain letters, virus warnings, or junk mail

Ø  Send e-mail with permission

Ø  Reply an e-mail when you are angry

Bad E-mail example:

You can take an example of subject line in an e-mail.

Subject: Meeting

Hi John,

I just want to remind you about the meeting that we scheduled for next week. Let me know if you have any question!

Best Wishes,

Chris

You can see in this example that there is an improper subject line. A person cannot know which type of meeting it is. It can be about reschedule meeting, cancelling meeting, schedule a meeting, and reminder for a meeting. In this example, there is no best greeting. A receiver cannot know about which next week the sender is talking about. There is no contact information also. So, it is not a good e-mail.

You can see this video also for a bad e-mail.

Steps that can be make an e-mail good and proper:

There is variety of ways to improve your skills for writing a good and proper e-mail. These steps can help you to improve yourself and look more professional at your workplace. To compose a perfect e-mail follows some of these steps:

Ø  One topic per every e-mail

Ø  Summarize the message

Ø  Be precise

Ø  Leave out unnecessary words

Ø  Include your contact information if you need a response

Ø  Make a positive impression

Ø  Use proper grammar and tone

Ø  Use spell check

Ø  Proof read your e-mail when you complete your e-mail

After following these steps your e-mail will be a good e-mail. It will looks like a professional e-mail. These ways of doing work can increase reputation of an organisation.

BLOG QUESTION
Which thing is most important to get a response back for an e-mail?
Answer: The most important thing that we should kept in mind when we want to response back from receiver is contact information. Always remember to write a contact number or e-mail ID address.
So, the receiver will not get the trouble and give you response fast.